Message playback

If you have new messages, the telephone plays only the new messages (oldest first). If there are no new messages, the telephone plays back all messages (oldest first).

When playback begins, you hear the total number of messages followed by the date and time of the message. After the last message, the telephone announces, “End of messages.”

NOTE

Make sure you set the date and time correctly. Refer to Set date and time under the Configure your telephone section for more details.

To playback messages at the telephone base

Press when the phone is not in use. When you have no message in the answering system, the telephone base announces, “You have no message.”

Options during playback:

Press VOL + or VOL - to adjust the listening volume.
Press to skip to the next message.
Press to repeat the playing message. Press twice to listen to the previous message.
Press to delete the playing message. The telephone base announces, “Message deleted,” and then advances to the next message.
Press to stop the playback.

To playback messages with a handset

Press MENU when the telephone is not in use. The handset displays Play messages.
Press SELECT. When you have messages, the handset displays Playing... and then Repeat [4] Del [3] Skip [6] and it announces the total number of messages. When you have no message in the answering system, the handset displays No messages and it announces, “You have no message.”

Options during playback:

Press or to adjust the listening volume.
Press 6 to skip to the next message.
Press 4 to repeat the playing message. Press 4 twice to listen to the previous message.
Press 3 to delete the playing message. The handset announces, “Message deleted,” and then advances to the next message.
Press OFF to stop the playback.

NOTES

Only one handset or the telephone base can access the answering system at a time.
During message playback, if there is an incoming call or another handset makes a call, message playback will be stopped.

Telephone base message counter displays

When there are new answering system messages, the handset displays XX new messages, and the message window on the telephone base flashes. When you are reviewing a new message, NEW displays on the handset.

Message window display	Description
	No messages.
(flashing)	After a power failutre, the number in the message window flashes to indicate that the date and time need to be set.
	Total number of old messages and memos recorded. The message number currently playing.
(flashing)	Total number of new messages recorded, or the current message number during new message playback. The clock needs to be set.
and (alternating)	The answering system memory is full with total number of messages recorded.
	The telephone base speaker volume level while adjusting.
	The telephone base ringer level while adjusting.
	The answering system is answering a call, or recording a memo or announcement. The handset is on a call, or in the caller ID log. The answering system is being accessed remotely.

If the message alert tone is turned on, the telephone base beeps every 10 seconds when there are messages that have not been reviewed.

Adjust listening volume during message playback

Using the telephone base:

Press VOL + or VOL - to adjust the listening volume.

Using the handset:

Press or to adjust the listening volume.

Skip to the next message

Using the telephone base:

Press to skip to the next message.

Using the handset:

Press 6 to skip to the next message.

Repeat the playing message

Using the telephone base:

Press to repeat the playing message.

Using the handset:

Press 4 to repeat the playing message.

Listen to the previous message

Using the telephone base:

Press twice to listen to the previous message.

Using the handset:

Press 4 twice to listen to the previous message.

Stop the message playback

Using the telephone base:

Press to stop the playback.

Using the handset:

Press OFF to stop the playback.

Delete a message

You can only delete old (reviewed) messages. You cannot delete new messages until you review them. You cannot retrieve deleted messages.

To delete a message with the telephone base

Press on the telephone base to listen to the message.
Press to delete the playing message. The telephone base announces, “Message deleted,” and then advances to the next message.

To delete a message with the handset

Press MENU when the telephone is not in use. The handset displays Play messages.
PPress SELECT. When you have messages, the handset displays Playing... and then Repeat [4] Del [3] Skip [6] and it announces the total number of messages. When you have no message in the answering system, the handset displays No messages and it announces, “You have no message.”
While the message is playing, press 3 to delete the playing message. The handset announces, “Message deleted,” and then advances to the next message.

Delete all messages

You can only delete old (reviewed) messages. You cannot delete new messages until you review them. You cannot retrieve deleted messages.

To delete all messages with the telephone base

Press when the phone is not in use. The system announces, “To delete all old messages, press DELETE again.”
Press immediately. The system announces, “All old messages deleted.” If you do not have old messages, the system announces, “You have no old message.”

To delete all messages with a handset

Press MENU when the phone is not in use.
Press or to choose Answering sys and then press SELECT.
Press or to choose Delete all old and then press SELECT. The handset displays Delete all msg?. If you do not have old messages, the handset displays No old messages.
Press SELECT to confirm. The handset displays Deleting... and then No old messages. You hear a confirmation tone.