Answering system settings

Set your built-in answering system

The answering system can record and store up to 99 messages. Each message can be up to 3 minutes in length.

The total storage capacity for the announcement, messages and memos is approximately 23 minutes. The actual recording time depends on individual message characteristics.

If the answering system has less than 3 minutes of recording time left, “Less than 3 minutes to record” is announced before the message playback and Rec mem low appears on the handset screen.

If the memory is full, the answering system announces, “Memory is full.” The number of messages and F flash, alternatively, in the message window, and Rec mem full appears on the handset screen. You must delete some messages before recording new ones.

Your answering system allows you to set your announcement, to save and delete messages, activate call screening, to set number of rings before pick up, to access remotely.

Turn the answering system on or off

The answering system must be turned on to answer and record messages.

When the answering system is turned on, the ANS ON light on the telephone base turns on and ANS ON displays on the handset.

To turn on or off with the telephone base:

• Press ANS ON to turn the built-in answering system on or off. When the answering system is turned on, it announces, “Calls will be answered.” When the answering system is turned off, it announces, “Calls will not be answered.”

To turn on or off with the handset:

1. Press MENU when the phone is not in use.

2. Press or to choose Answering sys and then press SELECT.

3. Press or to choose Answer on/off and then press SELECT.

4. Press or to choose On or Off and then press SELECT to save. You hear a confirmation tone.

Voice language

NOTE

• This feature is available for Canada version only.

The voice prompt language is preset to English. You can select English or French to be used for the voice prompts in your answering system.

1. Press MENU when the phone is not in use.

2. Press or to choose Answering sys then press SELECT.

3. Press or to choose Ans sys setup then press SELECT.

4. Press or to choose Voice language then press SELECT.

5. Press or to choose English or Français then press SELECT.

Default announcement

The telephone is preset with a greeting that answers calls with “Hello, please leave a message after the tone.” You can use this preset announcement, or replace it with your own.

Record your own announcement

The announcement can be up to 90 seconds in length.

1. Press MENU when the phone is not in use.

2. Press or to choose Answering sys then press SELECT.

3. Press SELECT to select Announcement.

4. The handset displays Play [2] Del [3] Rec [7] and it announces, “To play, press 2. To record, press 7.” Press 7 to record.

5. The handset displays Record in 5 sec (counting down) and it announces, “Record after the tone. Press 5 when you are done.” After the tone, speak towards the microphone of the handset.

6. The handset displays Recording... Stop [5]. Press 5 when finished.

NOTE

• Announcements shorter than two seconds will not be recorded.

Play the announcement

1. Press MENU when the phone is not in use.

2. Press or to choose Answering sys then press SELECT.

3. Press SELECT to select Announcement.

4. The handset displays Play [2] Del [3] Rec [7] and it announces, “To play, press 2. To record, press 7.” Press 2 to play the current announcement.

Options during playback:

• Press VOL + or VOL - to adjust the listening volume.

• Press 5 or OFF to stop at any time.

Delete the announcement

1. Press MENU when the phone is not in use.

2. Press or to choose Answering sys then press SELECT.

3. Press SELECT to select Announcement.

4. The handset displays Play [2] Del [3] Rec [7] and it announces, “To play, press 2. To record, press 7.” Press 3 to delete your own recorded announcement. The handset displays Annc deleted and it announces, “Announcement deleted.” You hear a confirmation tone.

NOTE

• After you deleted your own recorded announcement, the answering system answers calls with the default announcement.

Set number of rings

You can set the answering system to answer an incoming call after two, three, four, five or six rings; or toll saver.

If you choose toll saver, the answering system answers a call after two rings when you have new messages, or after four rings when you have no new messages. This enables you to check for new messages and avoid paying unnecessary long distance charges if you are calling from outside your local area.

1. Press MENU when the phone is not in use.

2. Press or to choose Answering sys then press SELECT.

3. Press or to choose Ans sys setup then press SELECT.

4. Press or to choose # of rings then press SELECT.

5. Press or to choose 6, 5, 4, 3, 2 or Toll saver and then press SELECT to save. You hear a confirmation tone.

Turn the call screening on or off

You can hear incoming messages at the telephone base while they are being recorded.

1. Press MENU when the phone is not in use.

2. Press or to choose Answering sys then press SELECT.

3. Press or to choose Ans sys setup then press SELECT.

4. Press SELECT to select Call screening.

5. Press or to choose On or Off and then press SELECT to save. You hear a confirmation tone.

Turn the message alert tone on or off

When the message alert tone is set to on, and there is at least one new message, the telephone base beeps every 10 seconds.

1. Press MENU when the phone is not in use.

2. Press or to choose Answering sys then press SELECT.

3. Press or to choose Ans sys setup then press SELECT.

4. Press or to choose Msg alert tone, then press SELECT.

5. Press or to choose On or Off and then press SELECT to save. You hear a confirmation tone.

NOTES

• The answering system must be turned on for the message alert tone to be functional.

• Press any key on the telephone base (except FIND HS) to temporarily silence the message alert tone.